Finance software for scout troops
Every scout, family, and event balanced in one place.
TroopForge keeps scout accounts, household balances, and event payments in one ledger. Treasurers stop reconciling spreadsheets, and parents can see exactly where their money went.
Invite your committee and set everything up before you pay.
TroopForge
| Date | Member | Description | Type | Amount | Balance |
|---|---|---|---|---|---|
| Jul 9 | Maya Alvarez | Fundraiser: Mulch sale spring payout | Deposit | +$86.50 | $486.15 |
| Jul 8 | Eli Tran | Summer Camp at Bear Lake — Stage 2 | Withdrawal | −$125.00 | $641.30 |
| Jul 8 | Nora Whitfield | Parent deposit — check #1042 | Deposit | +$120.00 | $598.15 |
| Jul 7 | Sam Okafor | Payment request: Klondike Derby | Hold | −$60.00 | $189.75 |
| Jul 5 | Eli Tran | Reversal: duplicate camp fee | Reversal | +$125.00 | $766.30 |
Real-time balances
Bank-style ledgers update the moment a payment is recorded.
Roster-aware events
Payments are tied to registrations, so the roster shows who owes what.
One login, many troops
Linked troops share one subscription with access scoped by role.
Scout accounts
A ledger for every scout, with the balance always in view.
Each scout account works like a bank statement: dated entries, a type for every movement, and a running balance on every row.
- Mistakes are corrected with a reversal, and the original entry stays on the record
- Fundraiser credits, dues, and event fees all land in the same history
- Print a statement for any scout in one click
| Date | Description | Type | Amount | Balance |
|---|---|---|---|---|
| Jul 8 | Summer Camp — Stage 2 payment | Withdrawal | −$125.00 | $641.30 |
| Jul 5 | Reversal: duplicate camp fee | Reversal | +$125.00 | $766.30 |
| Jul 4 | Summer Camp — Stage 2 payment | Withdrawal | −$125.00 | $641.30 |
| Jul 1 | Popcorn sale credit | Deposit | +$212.40 | $766.30 |
| Jun 28 | Transfer from Lan Tran | Transfer in | +$50.00 | $553.90 |
Family wallets
Siblings, parents, one household balance.
Link parents and scouts to the same family. Fundraiser credits and transfers between siblings stay visible to everyone in the household.
- Parents see their family’s balances without asking the treasurer
- Move money between siblings with both sides recorded
Scout · Troop 214G $486.15
Scout · Troop 214B $326.25
Parent · can request payments —
Event registration
Collect for camp in stages, straight from the roster.
Create troop or sub-troop events with payment stages and due dates. The roster shows who’s paid in full, who’s partial, and who’s past due, and you can record a payment without leaving it.
- Staged payments with their own due dates
- Pay from a scout’s account balance or record cash and checks
- Collection mode for the sign-in table at meetings
| Scout | Paid | Owed | Status | Actions |
|---|---|---|---|---|
| Eli Tran | $225.00 | $60.00 | Partial | Record |
| Maya Alvarez | $285.00 | $0.00 | Paid in full | |
| Sam Okafor | $100.00 | $185.00 | Past due | Record |
| Jonah Reyes | $0.00 | $285.00 | Unpaid | Record |
Approvals
Parents request, you approve.
When a parent asks to pay for something from their scout’s account, the amount goes on hold so it can’t be spent twice. You approve or decline, and the family is told either way.
- Holds are shown separately from available balance
- Every approval is logged with who approved it and when
- Klondike Derby registration
- −$60.00
- Balance after approval
- $189.75
The amount is on hold until you decide. Declining releases it back to Sam’s balance.
Multi-troop
Linked troops under one account.
Run a boys’ and girls’ troop, or any set of linked units, with one subscription. Each unit’s data stays separate, and leaders only see what they’re assigned to.
- Switch units without signing out
- Combined totals for the committee, scoped views for leaders
Sub-troop leaders only see the units they’re assigned to.
Reporting
Ready for the committee meeting.
Summaries, exports, and statements come straight from the ledger, so the numbers always match.
Troop balance summary
Every scout account and its balance, grouped by unit.
Roster payment export
Who has paid what for any event, ready for a spreadsheet.
Family statements
A printable history for each household, with running balances.
Pricing
One subscription for your whole troop.
Start with a 30-day trial. Invite your committee, import your roster, and upgrade without losing ledgers, rosters, or invites.
Every plan includes
- Real-time scout ledgers with running balances
- Household wallets and sibling transfers
- Event registration with staged payments
- Parent payment requests and approvals
- Linked troops with role-scoped access
- Balance summaries, exports, and printable statements